Withdrawal Passing, Withdrawal Failing

The academic calendar is available on the HCU website and on the last page of the academic catalog show the final date to drop a class without the class becoming part of the student’s permanent record. If students properly withdraw from a class on or before that date, no record of the class appears on their permanent record. After that date, the student’s record carries the notation WP (withdrawal passing) or WF (withdrawal failing), depending on performance in the course at the time of withdrawal. A WF will have a negative impact on the student’s GPA. To withdraw formally from a course or from the college, a student must begin with the Office of the Dean of the College. The college will not consider a student withdrawn if he or she simply stops coming to classes. Students who fail to withdraw properly will receive a grade of F on their permanent record.


Students may request an “Incomplete” to allow extra time for completion of required work. Teachers may assign a temporary grade of “I” (Incomplete) if their respective syllabus allows submission of late work. A student has until Friday of the second week following the last regularly scheduled day of lecture to address an “Incomplete” on his/her grade report. Any “I” not addressed by the prescribed deadline will revert to the grade earned through all work that has been legitimately completed.

Grade Point Average, Honors, Graduation, Repeat Courses

A scale of 4.0 is used to figure the grade point average (GPA) for courses attempted. For each credit hour with a grade of A, the student receives 4.0 quality points, for each hour with A-, 3.66, and so on (see page 37). Withdrawal failing (WF) will negatively affect the GPA. Withdrawal passing (WP) will not affect the GPA. To obtain the GPA, divide the total number of quality points by the total number of credit hours attempted.

At the end of each semester, the administration recognizes students with outstanding GPA’s. Those with a GPA of at least 3.5 with no grade below C are placed on the Dean’s List. Those with a GPA of 3.8 or more with no grade below B are placed on the resident’s List. Placement on either list requires at least a twelve credit-hour load, satisfactory marks in Christian service, and no incomplete work for that semester.

Students may repeat courses in which they have received a grade of D+ or below. Credit for a repeated course counts only once toward satisfying graduation requirements. If a student repeats a course, only the last grade will count in computing cumulative grade point average. To become a candidate for graduation, each student must achieve a cumulative GPA of at least 2.0 on all work attempted at Heritage Christian University. Those who do considerably better are distinguished with graduation honors: those with 3.40-3.59, graduate cum laude (with distinction); those with 3.60-3.84, magna cum laude (with great distinction); and those with 3.85-4.00, summa cum laude (with highest distinction).


The Registrar maintains a permanent record of the courses a student has attempted, along with grades, distinctions, suspensions, dismissals, and degrees conferred.

With the written request of the student, the Registrar will release transcripts to other parties, such as other colleges or employers. The official transcripts will be mailed direct.

The Registrar will release the first transcript at no charge to the student. After that the charge is $5.00 per transcript. The Registrar will release a transcript only when students have met their financial obligation to the college. Requests for transcripts must include the names and addresses of the parties to whom they should be sent, along with the appropriate fee, copy of current drivers license, current address, phone number, email address, and personal signature. A turnaround time of two working days is normal for transcript requests.

Academic Probation

Any semester GPA below 2.0 will automatically place the student on academic probation for the next semester. The GPA for the following semester must rise to 2.0 or above. If it does not, the student must withdraw from school but may return after one semester with approval from the Dean of the College.

New students may be accepted on academic probation if their previous academic history is unsatisfactory. They also will have one semester to raise their semester GPA to 2.0 or above. If they do not, they must withdraw from school but may return after one semester with the approval of the Dean of the College.

Course Loads

Classification as a full-time student requires enrollment for at least twelve credit hours. Those enrolled for fewer than twelve hours are considered part-time students.

The normal course load is from twelve to eighteen hours. Students with heavy outside work schedules should not attempt the normal load. Those with GPA’s of 2.0 or lower should take a course load commensurate with their ability to maintain good academic standing. The maximum load is twenty-one semester hours for students showing superior academic ability.

Class Attendance

The college does not grant credit for any course in which a student’s class attendance falls below 80 percent. In other words, any class meeting once a week in a semester allows three absences. Students exceeding three absences will be dropped from the course. The rule applies to night classes, two-week summer sessions, and late registration. In a regular class, three tardies equal one absence. Teachers may allow extra points for perfect or near perfect attendance, or they may subtract points for

Spouses of Students

The wives of students are encouraged to take as many courses as possible. Minors in Religious Education or Counseling are recommended. Tuition scholarships are available to wives of full-time degree-seeking students.

Rescheduling Examinations

An instructor is under no obligation to reschedule a major examination for reasons except serious illness or official school business. The student must always arrange the rescheduling of examinations with the instructor.